Booking Pace and Occupancy Forecasting Overview

The Booking Pace and Occupancy Forecasting module provides RDP customers the ability to analyze forecasted revenue and occupancy and compare the forecasts to the same time last year. Over 20 reports are included, all of which can be modified with Crystal Reports. A wide variety of additional reports can easily be created to analyze data. For example, on 2/1/2004, you could run a report that showed the total number of rooms booked, and revenue for the period 3/1/2004 to 6/30/2004. The report includes totals for the same time frame last year (i.e., on 2/1/2003, what was booked for 3/1/2003 to 6/30/2003). This allows management to analyze if the booking pace is ahead or behind last year. Any date ranges are possible.

Each night the system takes a "snapshot" of all reservations and stores this data in a forecast file. This data is stored forever, limited only by available disk space. The data includes a wide variety of sorting capabilities

Sample Booking Pace/Forecasting Reports
Weekly Production Report Six-Month Projection Guest Origin Report Weekly Growth Comparison Between Two Dates Forecasting Snapshot	Travel Agent, Wholesaler, Tour Operator Forecast Wholesaler and Agent Performance by Office Wholesaler and Agent Room-Night Comparison Additional Reports Available as needed Overview of Crystal Reports
Additional Sample Reports

Weekly Production Report

Below is a screen shot of the Weekly Production report. It shows total rooms/revenue for each week, along with the growth percentage from the previous week. The far right offers comparisons to the same periods last year.

Six Month Projection

The Six Month Projection Report is designed to show Reservation totals for the current month and next 5 calendar months.

Six Month Booking Reports: The Six Month Booking Reports shows occupied rooms sold and occupancy percentages for up to 6 months from the user defined "Booking Date." RDP offers a variety of Six Month Reports that allow a focus on Group/Wholesalers, Market Codes, Source of Business, etc.

Guest Origin Report

Guest Origin report tracks Room Nights or Occupied Counts per Salesperson. User defined parameters allow any date range to be chosen. In the example below the user inputs a date range of 7/1/2002 – 7/31/2002. Once dates are chosen, Occupied Counts are grouped per Region. Region in this case is defined as North East, Mid West, South, etc. These regions are defined in the CC table in RDP. Within each Region, Room Nights Sold or Occupied Counts are further broken down per Salesperson. Within each Salesperson, Occupied Counts are separated for each State within their Territory. RDP has also created similar reports to show financial production instead of Room Nights.

Weekly Growth Comparison Between Two Dates

Growth Reports: To help analyze growth and booking pace, RDP has created a variety of "Growth Reports." These reports take two date inputs and then do comparisons and variances between them. Currently RDP offers daily, weekly, and monthly options, but further reports can be created based on specific property requests.

Forecasting Snapshot for One Date

Travel Agent/Wholesaler/Tour Operator Forecast

The Wholesaler / Tour Operator Forecast is a Monthly Cross Tab report showing Occupied Nights for each day of the month per Wholesaler. This report could be run for larger or smaller date ranges. Grand and Variance Totals for Current and Prior Week per Agent are displayed in Report Footer. RDP has also provided a separate version of this report without the Cross Tab chart. This allows for a larger range to be run without the formatting issues associated with Cross Tabs.

Wholesaler/Agent Performance by Office

Wholesaler/Agent Room Night Comparison

Their are two different versions of the Room Night Comparison report. Both versions focus on Travel Agent/Wholesaler production. One version reports on Occupied Counts, and the second version reports on Room Revenue.

The Room Night comparison always shows a four-month window of reservation activity. The report prompts you once for beginning date. The report will run from that date, and the next three calendar months. Occupied Counts or Revenue Amounts will display per month for the current year and prior year along with a Variance amount between the two. Total amounts display in far right column of report.

Grand Totals and Variance Totals for each month are displayed in Report Footer.

Additional Report Available

The Booking Pace and Occupancy Forecasting module is available today with over 20 reports. Like all RDP modules, further enhancements and capabilities will be added based up feedback and requests of RDP customers. RDP has always had the philosophy that the customer is responsible for the future of RDP. and enhancements and future improvements will be done based on what the customer wants. Please Contact RDP Sales at 970/845-1140 for questions or custom report requests.

Crystal Reports and RDP Reporter Links
Overview - Crystal Reports RDP Sample Reports RDP E-mail Marketing with Reporter New Booking Pace/Forecasting Reports Manual Custom Reports	Available Preprinted Forms RDP Software Overview RDPWin and Crystal Version 10 New Modules Available Sample Screens

Other New RDP Modules

New Module Name & Link	Availability	Requires RDPWin	Other Requirements
Reservation Denial Tracking	Now	Yes	RDPWin 2.xxx or higher
Change Tracking Direct from RDPWin	Now	Yes	RDPWin 2.xxx or higher
Travel Services (Insurance, Security Deposit, etc.)	Now	Yes	None
Housekeeping Forecasting, Scheduling, and History	Now	Yes	None
Work Orders & Equipment / Room Inventory / Asset Management	Now	Yes	None
Wireless or Wired Internet Access and Billing	Now	No	Bridge Computer
Booking Pace & Occupancy Forecasting	Now	No	Crystal Reports
Customer Relationship Management (CRM) / Guest Rewards	Now	Yes	None
Room Key Interface - VingCard Vision 3000	Now	No	Bridge Computer
Virtual Store - Sell Other Items Using Internet Reservation Module	Now	No	Internet Reservation Module (IRM)
Messaging - To Do List - Trace System	Now	Yes	None
Video Check-out From Room	Now	No	Movie Billing Interface
Conference Room & Activity Scheduling	Now	Yes	None
Internet Reservation Module	Now	No	Win2003 Bridge Server
Global Distribution System Interface (GDS)	Now	No	Bridge Computer
Fast Credit Card Processing Via Internet	Now	No	Installed by SDC

Hotel / Resort Software Overview

Resort Data Processing (RDP) software has been installed since 1981 at over 1000 locations worldwide (see customer list). Please use the links below to learn more about RDP software for Hotels and Resorts. If you are renting homes or condominiums on a short term basis, please start with Vacation Rental Overview. Timeshare properties should begin with our Timeshare Resort Overview. Our Campground management system is also available. Our systems are fully integrated, so all features in our hotel system are available for vacation rentals and timeshare resorts and vice versa.

For a printed brochure and pricing, download the brochure in Microsoft Word or Adobe format or contact us directly.

Core RDP Modules	Core RDP Modules	Interfaces
Technology Overview - RDPWIN Sample Screens Sample Reports Reservations Rates & Yield Management Packages Front Desk & Night Audit Groups & Conferences Travel Agents/Wholesalers Guest History & Marketing Housekeeping Scheduling General Ledger - Hotels Trust Accounting - Owners E-Mail Marketing Crystal Reports Training Hardware Requirements	Internet Reservation Module (IRM) Vacation Rentals (Condo Accounting) Timeshare & Interval Ownership Campground Management Guest Itinerary & Concierge Activity Scheduling (bike rentals, etc) Wait List / Denial Tracking / Res Quotes Frequent Guest/Rewards Work Orders & Asset Management Booking Pace & Forecasting Virtual Store On Internet Messaging/To-Do List Change Tracking 24-Hour Support Customer List RDP Headquarters in Vail Customer List and Comments	Overview Of All Interfaces Global Distribution System (GDS) Central Reservations SDC Credit Card Interface High Speed Credit Card Authorization In-Room Video Checkout Call Accounting Phone Actuator (On/Off) Point Of Sale Voicemail Maid-Phone (Housekeeping) Environmental Back-Office Accounting Vacation Rental Trust Accounting Nomadix Wireless Internet Billing Room Key (Ving Card, etc.) RDP Partners and Alliances

Vacation Rental and Condo-Hotel Features & Links
Maximizing owner satisfaction and increasing management revenue since 1981
Data Flows from Reservations to Owner Statement Full Trust Accounting Capabilities Equalize Owner Rental Revenue Pay Bills for Owners and Guests Powerful Reservation Board (Tape Chart) Work Orders & Asset Management Housekeeping Forecast, Schedule, & History Mix of Rental Types - Condos, Houses, Hotels, Timeshare Internet Reservations with Pictures and Virtual Tours Live Demonstration of Internet Reservations E-mail Integration for Guests, Owners, etc. Short Term and/or Long Term Rental Lock-Off Units Allowed Manage Units Not in the Rental Pool Extensive Custom Reporting with Crystal Reports Reservation Quotes, Wait List, and Denial Tracking Customer Relationship Management (CRM) Travel Agent Commissions Deducted Unlimited Charges Per Owner	Various Billing Cycles - Monthly, Quarterly, etc. Split Revenue Across Billing Period Fast Production of Owner Statements Month-to-Date & Year-to-Date Totals Per Owner Statements Can Always Be Reprinted Print Checks to Owners Integration to GDS, POS, Phones, Credit Cards, etc. Accounts Receivable with Aging Automatically Print or E-mail Overdue Notices IRS 1099 Year-End Reports Room Moves Pay Correct Owner Yield Management Integrated Sharewith Folios or One Guest With Multiple Folios Taxes Adjusted for Length of Stay and Location Timeshare and Interval Ownership Allowed All RDP Hotel Features Available for Owner Systems Customer List and Quotes Home Page - Vacation Rentals & Condominium Hotels Why Buy From RDP?
Hotel and Resort Overview Vacation Rentals and Condo-Hotel Overview Timeshare / Interval Ownership Overview Discount Available When Converting to Resort Data Processing (RDP) from First Resort Software

Internet Reservation Info & Demos:
Condo-Hotel IRM.Net Demo Vacation Rental IRM.Net Demo Timeshare IRM.Net Demo Hotel/Resort IRM.Net Demo Campground IRM.Net Demo	Owner Account Access via IRM.Net Sample IRM.Net Screens Internet Reservation Overview IRM.net Knowledge Base Articles