Confirmations Can Show Only One Rate Line for Multiple Days

Added: 5/6/2004
Article ID#: FC000009

The RDP-DOS system stores one rate plan transaction for each day of a future reservation. As a result, confirmations printed with Crystal Reports might show too many lines of rate detail. The confirmations can be adjusted to show only one rate detail line each time the rate changes with the steps in this document.

Confirmation Rate Display Prior To Updating to Crystal Server Version 8.5.008

The example below shows a confirmation with "one rate plan per day" showing. This is the problem that many customers wanted to fix, which is now possible with the steps in this document. The changed screen appears in the second example.

Confirmation Rate Display Prior To Updating to Crystal Server Version 8.5.008

The example below shows a confirmation with "one rate plan per rate change" showing. The guest can easily see that he has 4 days at $100, then two days at $105 and four days at $100 again.

To Implement - Step 1 - Download New Reports From RDP

To implement this new feature, first download and install the new Crystal reports to your server. Assuming your workstations are already using RDP Reporter version 8.5.xxx, only an update to the server is required, which is the file RDPRptr-Server-008.exe (or higher). For detailed directions, call RDP support at 970-845-7108.

Modify Each Crystal Confirmation That Shows Rate Detail

After downloading and installing the new reports to your server, each Crystal Confirmation that shows rate details must be modified. The steps below assume that Crystal Reports Designer Version 8.5 or 10 is used.

Open the Confirmation report in Crystal (8.5 or 10).
Right Click on the current RateDetail.rpt subreport and click Delete. A warning will appear. Click "Yes" to delete.
Using the Crystal main menu, click Insert->Subreport.
Click 'Choose a report' and browse to the zSubreports folder and double click on RateDetail.rpt.
An empty rectangle will appear. Place it where the old subreport was and left click the mouse.
Right click on the report and choose 'Change Subreport Links...".
In the Available Fields list, highlight HReserve.ResNum and click the '>' button. Make sure the drop down box below the "Select data in subreport base on field:" checkbox displays HExpense.Resnum.
Do the same for HReserve.MasterFile in Available Fields and link to HExpense.MasterFile.
Save the confirmation report and test it.
Repeat the steps above for each confirmation that includes rate detail.